Event Coordinator Job at 24 Seven Talent, Chicago, IL

  • 24 Seven Talent
  • Chicago, IL

Job Description

Our client, an international service organization dedicated to sisterhood, scholarship, and service, is looking for a Conference and Meeting Events Coordinator to join their team on a long-term contract basis, starting immediately. This will be 40 hours/week, onsite in Chicago. Position is needed to support high-volume event season.

Below, you will find a complete breakdown of everything required of potential candidates, as well as how to apply Good luck.

Responsibilities:

  • Assist with planning and execution of upcoming conferences and meetings.
  • Manage administrative meeting logistics, including: Prepare rooming lists, conference materials, travel chart and reports as required.
  • Create confirmation letters and emails.
  • Manage external vendors: research & present possible vendors, coordinate details. Communicate with members, staff, regarding event information.
  • Develop and distribute event materials as required, including onsite materials from all pertinent departments/staff.
  • Process payment for meeting related invoices. Manage and work with Concur for expense management.

Skills and Qualifications:

  • Strong organizational and multitasking skills.
  • Excellent communication and customer service abilities.
  • Ability to work under tight deadlines and adapt to changes. Detail-oriented with strong problem-solving skills.
  • Microsoft Office Suite (Intermediate to Advanced), Zoom/Virtual Meeting Platforms (Intermediate), Event Management Software (Cvent or similar preferred), Concur Software (expense management).

Why Join the Team

This is an opportunity to play a key role in producing some of the most inspiring and high-profile gatherings in the organization's history . xhyhwjd You'll work alongside a team dedicated to excellence, collaboration, and service—while supporting events that empower and celebrate women of impact across the nation.

Job Tags

Long term contract, Contract work, Work at office, Immediate start

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